Project Scope Management

Scope management deals with the processes of defining and documenting all the work that is required to successfully complete a project. The Scope of a project is its essence — it determines what the project is all about, the deliverables that are to be provided, and the groundwork upon which the project team shall build. After the scope has been defined for a project, it should be documented in the form of a project scope statement,the purpose of which is to not only describe the objectives and purpose for the project but also the specific business problem or problems that the project is meant to solve. The project scope statement should include key contacts and milestones related to the project, the project target completion date, and so on. The next part is to determine what should be included in the project scope statement and what is to be excluded. The final and perhaps the most intensive part of scope management is to constantly keep checking the various elements to ensure all the work is being completed and managed effectively. This is important to ensure the integrity of the approved scope for any given project.

What Are “Project Deliverables”?

Tangible products that the project is expected to produce are referred to as deliverables. They are usually stated at a high level such as milestones. They describe what the customer or project sponsor will get at the different milestones and what he can expect to get when the project is complete. They also define the exclusions, or what will not be included in the project.

What is the Criteria for Project Completion?

The completion criteria for a project could be organized by project phase, functional department or milestones. It should clearly state what the deliverables will be and their respective characteristics. The criteria should also describe what will constitute the successful completion of a project phase.

The criteria for the success of a project should be clearly expressed in the Project scope statement, explaining in detail what must be accomplished by the time the project reaches completion. A good rule to follow here is to have 5-6 (or more in the case of large projects) properly documented criteria arranged in a “priority” list or table, that show the expected results of the project.

Project Scope Management Processes

There are five processes which are included in the Project Scope Management knowledge area. They are as follows:

  • Collect requirements : This is the process of defining and documenting stakeholder needs to meet project objectives. This is a part of the Planning process group.
  • Define scope : This is the process of developing a detailed description of the project and its ultimate product. This is also a part of the Planning process group.
  • Create WBS : This process involves breaking down the project into smaller, more manageable components. Falls under the Planning process group.
  • Verify scope : The process of formalizing acceptance of the complete project deliverables. Its a part of the Monitoring and Controlling process group.
  • Control scope : Involves monitoring project status and product scope as well as managing changes to the approved scope baseline. Part of the Monitoring and Controlling process group.